Being an organizer of your firm is all fun and games until your boss calls you one day and asks you to arrange a hefty and successful corporate event in just a matter of one week. Stressful, right? We understand how difficult it may get for you to arrange an event in such a short time.
Don’t worry, we are here for you. This guide will help you arrange a fantastic company event, which will definitely be your next reason for promotion and incentive, trust me. Dive in and follow the instructions.
1. Make a plan.
You don’t want your boss to be mad at you because he wanted the theme blue, and you had everything planned in purple. Bummer, right?
Save yourself from unwanted situations like these and have everything planned before. Before putting in your time and effort, ask your experts to take their ideas and understand their expectations for the upcoming event. Do they want things done by corporate catering specialists or get help from a local decor company?
Once you are clear about the vision and goals, now you can go creative and do your work as an organizer.
Remember the points discussed earlier with your team to make a solid plan. And take your time completing it all at a time.
Take baby steps. Figure out and prioritize your tasks based on their importance and how much work they require. Once you have everything aligned, start working towards your plan.
2. Event Must Fulfill Goals and Expectations
Once you have a plan, your next step should be as an organizer to figure out what your company’s requirements are and why they are conducting this event. If it is an informal event, then you don’t need to do much in this department. This can be easy and fun.
Make it interactive with everyone throughout.
But, if this event is purely formal, you need to keep a few things in mind before proceeding. For example, if this is a fundraising event, its goal should be to come up with targeted funds and donations that your company is looking forward to.
If it is a seminar or workshop, things must be according to it, making sure it fulfills the requirements till the end.
3. Know about the resources.
Furthermore, budgeting for your event is essential, especially if you plan things beforehand.
Once you know your resources and budget, things will get easier for you in many ways. You won’t make high-end commitments and then take steps back; you will also not pick up something cheap just because you weren’t familiar with the budget and available resources.
In addition to this, you can’t always fully predict the expenditure, so don’t worry if you exceed what you have expected before. Always have gross calculations before saying yes.
4. Remember the food.
Lastly, every event is complete without food. Talk about it with your seniors and identify what they have in mind, whether it is saying yes to local pizza delivery or a proper three-course meal with cocktails and starters. Plane beforehand.
